Home Care Institute takes privacy seriously. We value the trust you place in us by providing us your personal information. We will always use your personal information in a way that is fair and worthy of that trust.
General Website Privacy
You can use the Home Care Institute (“HCI”) website without disclosing your identity. Details of the information that we gather as standard when you access the websites is described below. If you register for any of our content and services or contact us via forms, this policy will detail how the information you submit is processed and used by HCI. HCI, as controller of personal data, is responsible for the processing of personal data that relates to you under applicable data protection laws and regulations.
Visitors and clients are responsible for reviewing this Policy periodically to ensure that the latest information is obtained.
The Information We Collect
When you access any HCI website (Home Care Institute, Home Care Pearls, the HCI LearnCenter LMS, and the HCI Support Ticketing website) (“Sites”), there are two kinds of information HCI can obtain about you: (a) Anonymous Information and (b) Personally Identifiable Information.
Anonymous Information: is data in a form that does not permit direct association with any specific individual. Anonymous Information is aggregate data that websites use to administer their sites. This Anonymous Information comprises information that cannot be used to identify or contact you, and may include such information as:
- Date of access
- Time of access
- URL of the referring website
- File retrieved
- Data volume transmitted
- Browser type and version
- Operating system
- IP address
- Domain name of your internet access provider
This is exclusive information which does not allow you to be identified. This information is necessary for technical purposes in order to correctly deliver the content requested by you and its collection is an unavoidable aspect of using websites. The log data is analyzed purely for statistical purposes in order to improve our website and its underlying functionality. HCI will process your personal data based on the legal basis legitimate interest. HIC’s legitimate interests include the interest to manage its websites according to fair business practices and to maintain availability and functionality of the websites.
Personally Identifiable Information: is any information that personally identifies you, such as your name, the organization you represent, email address, company address, and job title. To the extent that anonymous information is combined with Personally Identifiable Information, we treat the combined information as Personally Identifiable Information.
For example, you may be asked to provide the following information:
Email Correspondence. Contained in the Sites are links or forms that can be used to contact HCI so you can access products and services, make comments, make complaints, make suggestions, and ask questions. Your email address is required on these forms. HCI may put information from email on file, but will never share, sell, license, or transmit this information with third parties without express authorization from you.
HCI may from time to time retain third parties to help us collect and aggregate Site information.
To participate in certain features of the Site, we may request that you create an account by providing personal or organizational information (including, your name, the organization you represent, address, phone, and email) and creating a user ID and password. We will use this information to maintain your account. We may also use this information to send you announcements of new Site features, special offers, and promotional materials that we think may be of interest to you. You may elect not to receive such information by opting out as described below.
When you visit our website, it will send a session cookie to your browser if your browser’s preferences allow this, but (to protect your privacy) your browser only permits our website to access the cookies it has already sent to you and not the cookies sent to you by other websites. Except as otherwise set out herein, all of our cookies are necessary for the provision of our services.
The gathering of this usage data and the creation of a usage profile is carried out on an anonymized basis using a cookie ID. We create and store these usage profiles solely in anonymized form and do not combine them with your name or with any other information such as your email address which may reveal your identity.
Cookies cannot be used to run programs or deliver viruses to your computer. With the information contained in cookies, we can simplify navigation and facilitate the correct display of our websites.
Each website has its own cookies statement where you as a user can see the exact cookies usage for that specific site.
IP address and Clickstream data
Our servers automatically collect data about your Internet Protocol address when you the HCI website. When you request pages from our website, our servers may log your IP address and sometimes your domain name. Our servers may also record the referring page that linked you to us (e.g. another website or a search engine); the pages you visit on this website; the website you visit after this Website; other information about the type of web browser, computer, platform, related software and settings you are using; any search terms you have entered on this Website or a referral website; and other web usage activity and data logged by our web servers. We use this information for internal system administration, to help diagnose problems with our servers and to administer our website. Such information may also be used to gather broad demographic information, such as country of origin and Internet service provider. Personal information (including IP addresses) is not used to facilitate contact with users who have not provided their contact details to HCI. Your IP address may be used to identify the clickstream that led you to our site; however, personal information is not shared with any third-party marketing companies.
Rights to opt in/opt out
You have the right to “opt in” and/or “opt out” of certain of our uses of your Personal Information. For example, you may have the opportunity to choose whether you would like to receive correspondence from us. Your Personal Information will not be shared with third-party service providers unless you give consent. You will have the opportunity to opt out of HCI’s promotional e-mails by clicking the “opt out” or “unsubscribe” link in the e-mail you receive. You can also request this by sending an e-mail to firstname.lastname@example.org, specifying whether (i) you would like to opt out of receiving promotional correspondence from HCI in general, or just via e-mail, post and/or by phone, and/or whether (ii) you would only like to opt out of certain HCI e-newsletters or correspondence.
Please understand that if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us.
We may use third-party partners to help us operate and maintain our website and deliver our products and services. We may also share your information with our service providers and other third parties (“Affiliated Parties”) that provide products or services for or through this website or for our business (such as website or database hosting companies, address list hosting companies, communications providers, e-mail service providers, analytics companies, distribution companies, fulfillment companies, credit card processing companies and other similar service providers that use such information on our behalf).
Third-party service providers are contractually restricted from using or disclosing the information, except as necessary to perform services on our behalf or to comply with legal requirements. Data may be processed in accordance with legal jurisdictions for the region(s) to which HCI is subject.
Forwarding of Data to Third Parties
HCI may, if necessary to fulfill the purpose for processing the personal data, or if required by law or regulation share your personal data with other HCI companies, including companies outside of the United States, European Union or the European Economic Area EU/EEA. HCI may also, if necessary to fulfill the purpose for processing the personal data, share your personal data with third party companies and suppliers including companies and suppliers outside the USA/EU/EEA.
We work with a range of different service providers to deliver the HCI Group website universe. HCI will secure that appropriate safeguards are in place which provide adequate levels of protection of your personal data as required by applicable data protection laws.
HCI will not share or sell your personal information for purposes outside of fulfilling the purpose of your visit and request for products or services.
Links to other websites
HCI websites may contain links to other websites. We have no influence on the compliance or non-compliance of the operators of these sites with the data protection provisions.
For how long will HCI keep your personal data?
HCI will keep your personal data as long as required to fulfill the purposes for which the personal data was collected.
Security of Information
To protect the privacy of personal information provided by you, HCI employs industry-standard controls including physical access controls, Internet firewalls, intrusion detection, and network monitoring. Additionally, only authorized administrators and staff have access to systems containing such information. We urge you to take every precaution to protect your personal data when you are on the Internet. Change your passwords often, use a combination of letters, numbers, and symbols and make sure you use a secure browser.
How We Use Gathered Information
HCI may use the information you share with us in the following ways:
Anonymous Information: Anonymous Information is used internally for Site administration, troubleshooting, data analysis, auditing, and research to help improve the quality of this Site and its design. We may share such aggregated, non-personally identifiable information, such as demographics, with existing and prospective business partners and advertisers.
Legally Compelled Disclosures
We may disclose your Personal Information if required to do so by law or subpoena or if we believe that such action is necessary (a) to conform to the law, comply with a judicial or court order or comply with legal processes served on us or Affiliated Parties; (b) to protect and defend our rights and property, the website, the users of the website and/or our Affiliated Parties; or (c) to act as needed under the circumstances to protect the safety of users of our website, ourselves or third parties.
HCI is committed to preserving personal privacy. As part of that commitment, the Company adheres to the Safe Harbor Privacy Principles developed by the United States Department of Commerce in consultation with the European Commission and the Federal Data Protection and Information Commissioner of Switzerland (the “Safe Harbor program”) with respect to personal information within the scope of this Statement, pursuant to the European Commission’s personal data directive (the “EU Personal Data Directive”) and the Swiss Federal Act on Data Protection.
The Company complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. The Company has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view the Company’s certification, please visit: www.export.gov/safeharbor/
HCI uses commercially reasonable and industry-standard physical, management and technical safeguards to preserve the integrity and security of your Personal Information. We also use Secure Sockets Layer (SSL) encryption when transmitting sensitive information. Whilst we endeavor to protect the security and integrity of sensitive Personal Information provided to this website, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee information, either during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers.
If you contact us by e-mail or a “Contact us” or similar feature on the website, you should be aware that your transmission might not be secure. An unaffiliated third party could view information you send by these methods in transit. We accept no liability for disclosure of your information due to errors or unauthorized acts by third parties during or after transmission.
In the unlikely event that we believe the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you of that development. If notification is appropriate, we shall endeavor to do so as promptly as possible under the circumstances, and (insofar as we have your e-mail address) we may notify you by e-mail. You consent to our use of e-mail as a means of such notification. If you would prefer us to use another method to notify you in this situation, please e-mail us at email@example.com with the alternative contact information you would like us to use.
Your data protection rights
You have the right to request from HCI information about the personal data processed by HCI and access to such personal data. You also have a right to request rectification of your personal data if this is incorrect and request erasure of your personal data. Further, you have a right to request restriction of the processing of your personal data meaning that you request HCI to limit its processing of your personal data under certain circumstances. There is also a right for you to object to the processing based on legitimate interest or processing for direct marketing. You have as well the right to data portability (transfer of your personal data to another controller) if HCI’s processing of your personal data is based on consent or contractual obligation and is automated.
You also have the right to lodge any complaints you may have regarding HCI’s processing of your personal data to a supervisory authority.
Consent and Modifications to Policy
This Site is controlled, operated, and administered entirely within the United States. By using this Site and our LMS, you signify your agreement to the terms of this Policy. If you do not agree with this Policy, please do not disclose any Personally Identifiable Information through this Site or request through your employer to be removed from our Portals. This Policy and the use of this Site are governed by Georgia law. Users of the Site consent to the sole and exclusive jurisdiction and venue of such courts as the most convenient and appropriate for the resolution of disputes concerning this Policy. This Policy and the notices outlined herein are not intended to and do not create any contractual or other legal rights in or on behalf of any third party.
Questions, Comments and Feedback
We welcome your questions, comments and all feedback pertaining to your privacy or any other issue with regard to this Site and our Portals. You may contact us at:
Home Care Institute, LLC
5805 State Bridge Rd., Suite G342
Johns Creek, GA 30097